Mazévo allows you to import class data from an external system. Importing courses creates course records and course booking records that enable event planners to utilize classroom space without creating scheduling conflicts.
Overview
These academic functions/processes involve using three specialized tools in Mazévo. Below is a brief description of each tool.
Terms
This tool's primary function is to import course data into Mazévo. This involves creating a new term that specifies the date range that the courses span and any exclusion dates (think holidays) for the term. Also, during import, you "match" buildings and rooms in the import data with buildings and rooms in your Mazévo data. Once a building and room have been matched, you won't need to match that combination again, as it is stored for future imports.
The import reads course data from a specially formatted text file and creates course records and bookings along with any cross-listings that may be present in the data.
Normally, courses are created with a special status of Academic Booked. If the importer finds a conflict in the import data, the conflict is assigned a status of Academic Conflict. If an event uses space that a course needs, that event booking's status is changed to Academic Conflict. Courses take precedence over events.
By default, Mazevo assumes the imported courses take precedence over existing bookings, but you can adjust this behavior by unchecking the Override Existing Bookings option.
If you need to update courses in Mazévo with a new course file, click the Reimport link. Mazévo will delete all of the courses you imported previously and create new course bookings using the same term start date, end date, and excluded dates.
Find Courses
Find Courses, like Find Events, allows you to search for imported courses. You can sort and filter the results and export the course information in PDF or Excel format.
Course Editor
Like the event editor for events, the course editor allows you to view and change course data. If you need to cancel a course, change the room, or change the time, the course editor is the tool used to accomplish those tasks.
Academic Statuses
There are three specialized statuses used with the academic tools in Mazévo:
- Academic Booked
- Academic Cancelled
- Academic Conflict
These statuses can only be used in conjunction with academic tools, except Academic Conflict. The Course Importer changes existing events to this status if they conflict with a course.
An event planner can change the status of an event with the Academic Conflict status but can't change an event to the Academic Conflict status. More information on academic statuses can be found here.
Security Roles
There are three special security roles used with the academic functions of Mazévo:
- Academic Admin - This role allows a user to manage academic statuses.
- Academic Manager - This role allows users to import and manage course data.
- Academic Planner - This role allows the user to manage course data after the import via the course editor.