Mazévo Cheat Sheet for EMS Users - Security

This article provides a roadmap of standard EMS desktop processes and the equivalent process in Mazévo, along with the security role required to execute each function.

Overview

In EMS, there were two different types of users, Desktop users and Everyday users (web users). In Mazévo, there is only one kind of user, and access to the system is granted by assigning one or more roles to a user account.

Below are functions in EMS and the corresponding security role in Mazévo.

EMS Desktop Users

**Reservation processing tools**
EMS Function	Mazévo Equivalent	Mazévo Role
Reservation Wizard	Add New Event	Event Planner
Browse Booking, Browse Events	Find Events	Event Planner or Event Planner View Only
Reservation Book	Event Book	Event Planner or Event Planner View Only
Event Calendar	Event Calendar	Event Planner or Event Planner View Only
Groups and Contacts	Organizations and Contacts	Event Planner
Query Builder	Find Events	Event Planner or Event Planner View Only
Open Reservation, Open Booking	Open	Event Planner

Event planners can create and modify any events in the system. There is an advanced option to limit event planners to selected buildings. In addition, there is an option of creating a view-only event planner that doesn't allow the user to create or edit events.

**Reports**
EMS Function	Mazévo Equivalent	Mazévo Role
Event Schedule	Event List	Event Reporting Publisher
Setup Worksheet	Daily Operations Report	Event Reporting Publisher
Service Order Forms	Service Orders	Event Reporting Publisher
Resource Schedule	Resource Usage	Event Reporting Publisher
Room Statistics	Analytics	Event Analytics
Room Utilization	Analytics	Event Analytics
Sales by ...	Analytics or Revenue Analytics	Event Analytics

The Event Reporting Publisher role allows a user to run all daily reports, selecting the date range and other filter criteria prior to running the report. You can grant a user the Event Reporting Viewer role which only allows the user access to run published reports.

Configuration

Buildings, Rooms, Setup Types, Room Types - In Mazévo, give the user the Facilities Administrator role.
Building Hours - In Mazévo, give the user the Facilities Administrator role.
Categories, Service Types, Resource Groups, Resources - In Mazévo, give the user the Services Administrator role.
Rate Plans, Rate Schedules, Calculations, Departments - In Mazévo, give the user the Billing Administrator role.
Room Pricing, Resource Pricing - In Mazévo, give the user the Billing Administrator role.
Statuses, Event Types, Group Types, Notification Rules, Departments - In Mazévo, give the user the Event Administrator role.
Reminders, Messages, Special Dates, User Defined Fields - In Mazévo, give the user the Event Administrator role.

EMS Everyday Users (Web Users)

An everyday user in EMS becomes a user in Mazévo with the Requester Role. The requester can create new requests (or events), or the requester can be view-only.

In EMS, everyday users had one or more process templates and one security template tied to their accounts. In Mazévo, the user is associated with a single security policy that dictates the booking rules and the rooms that a user can request.